Landscaping
Landscaping crews move between customer sites all day. Each site has its own work area, supervisors can clock in a crew, and the hours per site are ready for billing.
In plain words
Landscaping crews work outdoors, move between customer sites during the day, and rise and fall with the seasons. A crew lead usually knows who is on the crew, but the office needs to know where the hours went so customers can be billed.
dayFlow treats each customer site as a location with its own work area, lets a crew lead take attendance for the crew where that suits you, and handles the seasonal coming and going of staff without losing history.
The challenge
Today
With dayFlow
How dayFlow helps
Every customer is a location. Punches are tagged to the site where they happened, and approved hours can be grouped by location for billing.
In practice
A lead with the right takes attendance for the crew from their own phone as the crew arrives. Those punches are marked as taken by the lead.
In practice
Add people quickly in spring and archive them in autumn. Their history stays for payroll and the next season's returning staff are simply reactivated.
In practice
A normal day
07:00
The crew lead clocks in the crew at the first customer site.
11:00
They move on; the next site's work area is already set.
16:00
Seasonal workers' hours are tagged and approved.
Month end
Hours per customer site are ready for billing.
Examples
A day of five customers
The crew lead clocks the crew in at each site in turn. By evening the hours are split by customer.
Spring hiring
Ten seasonal workers are added in a morning, assigned to crews and clock in the same day.
A billing question
A customer asks about the hours on a job. The punches at that site answer it.
What to look for
Getting started
Add each customer site as a location
Add the crews and give crew leads the right to take attendance
Assign people to the sites they work at
Set overtime and break rules
Approve the first week and export hours per site
Questions
Yes. Add each customer site with its own work area and time zone.
With the right to take attendance for others, yes.
Archive them; their history stays.
For hours per customer, yes. Add each site with a sensible radius.
The crew lead takes their attendance, or use a tablet at the depot.
A manager can add corrections or record leave with a reason for days that were not worked.
Yes. Archived people keep their records and can be reactivated.
Set up your locations, register faces and let your team clock in. Your company gets its own address.
