Approvals and payroll close
Managers approve each person's day, with the corrections and notes beside it. When a period is done you close it: the numbers, the pay and leave lines and the rules of the day are frozen, and later changes cannot alter what was paid.
In plain words
An approval is a manager saying "these hours are right". A payroll close is the company saying "this period is final". Together they stop the most expensive kind of error: hours that change after payroll has been run.
dayFlow approves one person-day at a time, with the corrections and notes beside it, and refuses to approve a day that still has an open problem. When a period is done you close it: the numbers, the pay lines, the rules and the holidays of that moment are frozen and locked, and files are produced from the frozen record.
What you get
For each day the manager sees the punches, the computed hours, flags and any notes the employee left. A day with a missed clock-out or an open review cannot be approved until it is fixed, and nobody can approve their own time.
In practice
Closing locks approvals, leave and holidays inside the period and saves the totals, the pay and leave lines, the company rules and who everyone was. Reopening needs a special right and a reason, and the close stays on record.
In practice
Attendance next to monthly pay: days worked, absent days, paid and unpaid leave, late minutes, overtime pay and deductions, with the assumptions written under the table so payroll can check them.
In practice
Every approval, correction, un-approval and close is logged with who did it and when. Approved days also keep the person's details, managers, shift and rules as they were, shown on the day.
In practice
The difference
Without dayFlow
With dayFlow
Hours change after payroll was run
A closed period is frozen until reopened with a reason
Nobody knows who approved a day
Approver, time and the rules of the day are recorded
Payroll file rebuilt from live data
Files are read from the frozen record
Examples
End of month in a plant
Supervisors approve their teams' days through the month. On the last day payroll closes the period, downloads the sheet and the numbers can no longer move.
A dispute over a payslip
An employee asks why one day was short. The closed record shows the day's punches, the rules in force and who approved it.
A late correction
A missed clock-out is found after the close. A manager with the right reopens the period with a reason, fixes it, approves it and closes again; both closes are on record.
The details
How it works
Approve the days of the period.
Close the period and download the files.
The files always show the numbers as they were, even if rules or salaries change later.
Who it is for
Part of a whole
Approvals sit on top of everything else: punches, review, corrections, leave and overtime all land here. Reports and exported files after a close read the frozen numbers, so they always match what was paid.
Questions
Approvals, leave and holidays inside it are locked. Only someone with the right can reopen it, and must give a reason that stays on record.
No. Nobody approves their own time or a day containing their own corrections.
Attendance next to monthly pay, leave taken, overtime pay and deductions, with the assumptions written under the table.
Approving or un-approving days, recording or cancelling leave, and changing holidays that fall inside it, until it is reopened.
People given the right to close and reopen payroll periods. Admins have it; you can give it to others.
No. It is a worksheet for whoever runs payroll, not a payslip, and it states its assumptions so they can be checked.
Yes, before the period is closed, and the un-approval is logged.
Set up your locations, register faces and let your team clock in. Your company gets its own address.
