Time off management
Annual, sick and unpaid leave with yearly allowances. Employees ask from the app (with a doctor's note when it is sick leave), managers approve or decline, and the balance and the calendar update on their own.
In plain words
It is keeping track of how many days of leave each person has, who has asked for some, who agreed, and what is left. Done in a spreadsheet it drifts: balances are wrong, requests get lost, and a day off is counted as an absence.
In dayFlow the balance is calculated from the allowance and the approved leave, a request is a record with its own history, and the calendar, schedule and timesheet all know about the leave, so a day of approved leave is never reported as absent.
What you get
Set the days of annual, sick and unpaid leave for the company, and override them for one person. Adjust a balance up or down with a reason, and the reason stays on record.
In practice
An employee picks a type, full or half days and dates, adds a reason and, for sick leave, attaches a doctor's note from their phone. Only working days count, so weekly offs and holidays are not deducted.
In practice
A manager with the right to decide requests, who looks after that employee, approves or declines with a note. The balance at the time of the request and at the decision is kept with it, so nobody argues later about what was left.
In practice
Approved leave appears on the employee's calendar, on the schedule grid and on the timesheet, where it replaces an absence. It also appears in payroll as paid or unpaid leave days.
In practice
The difference
Without dayFlow
With dayFlow
Balances kept by hand and disputed
Calculated from approved leave and adjustments
Requests arrive by message
Sent from the app with a reason and a document
Weekly offs counted as leave days
Only working days are deducted
Examples
A small retail team
Staff ask for a day off from the app. The store manager sees the balance and the rota together, approves one and declines another that clashes with a busy weekend.
A company with sick-leave rules
A doctor's note is required. The photo is attached to the request, readable by the decider, and kept with the leave.
Year-end checking
HR opens the leave report for the year, sees each person's allowance, used and remaining days, and adjusts one balance with the reason written down.
The details
How it works
Set the yearly allowances.
Employees send a leave request from the app.
A manager decides and the balance follows.
Who it is for
Part of a whole
Leave is part of the same picture as attendance: it removes expected days from the schedule, keeps a day off from showing as absent, and is paid or unpaid in the payroll sheet. Requests land in the same inbox as corrections and overtime.
Questions
A manager with the right to decide requests, who looks after that employee. Nobody can decide their own request.
Only if a manager with the right to manage leave approves it on purpose; otherwise the request is refused with the days left.
Yes. Allowances are per year, and a past year keeps the allowance rules it had.
Only if a manager with the right to manage leave approves it on purpose; otherwise the request is refused and says how many days are left.
Holidays are not working days, so they are not deducted from the balance.
Yes. A cancelled entry keeps its history and gives the days back.
Yes. Balances are per year, and a past year keeps the allowance rules it had.
Set up your locations, register faces and let your team clock in. Your company gets its own address.
